Hiring and Offer Guidelines

Suggestions for timelines and more when it comes to extending offers to UT Natural Sciences students.

Our Philosophy

CNS Career Services recognizes that students need time to make informed decisions when evaluating and responding to offers. We also recognize that employers need to effectively manage their time-sensitive recruitment processes. The following guidelines are intended to help both students and employers manage the offer process in a fair and transparent framework. We've created these guidelines to help minimize reneges, reduce the pressure put on our students, and align with our peer institutions.

“Experience shows the best employment decisions for both students and employers are those that are made without pressure and with the greatest amount of information and transparency. Students given sufficient time to attend career fairs, participate in on-campus interviews, and/or complete the interviewing in which they are currently engaged are more likely to make good long-term employment decisions and may be less likely to renege on job acceptances.” 

NACE Advisory Opinion: Setting Reasonable Deadlines for Job Offers

 

General Offer Guidelines

  • Employers must give students a reasonable amount of time to accept a job offer.
  • Employers are recommended to be flexible in granting offer extensions on a case-by-case basis if the circumstances warrant it.
  • Students will be encouraged to contact employers directly if they have any questions or concerns about their offers, including needing more time to make their decisions. 
  • All offers should be made in writing, either electronic or hard-copy. The start of the timeline is defined by the date on the written offer letter.
  • Exploding Offers - CNS Career Services expects all employers to refrain from such practices when recruiting our students. Students should not feel pressured to accept offers “on the spot” or within a quick turnaround time. 

  • Withdrawing Offers - We strongly discourage any employer from withdrawing offers of internships or full-time employment. This action can tarnish the reputation of a company on campus.

  • Alcohol - Serving alcohol should not be part of the recruitment process. This includes any employer-related functions held on or off-campus.

Fall Offer Timeline and Deadlines

  • Deadline for Return Offers: Students must have until October 15 or two weeks after a return offer is made (whichever is later) to make a decision. Return offers include internships to full-time hires.
  • Deadlines for New Offers: 
    • Offers made before October 1: Students must have until October 15 or four weeks from offer date (whichever is later).
    • Offers made after October 1: Students must have until October 31 or two weeks from offer date (whichever is later).

Spring Offer Timeline and Deadlines

  • For spring offers for the following summer or fall semesters: Students must have 2 weeks from offer date.
  • For spring offers that start in the following calendar yearOffers should follow fall return guidelines.

 

Expectations

Employers who post jobs, attend a career fair, or recruit on campus with CNS Career Services must adhere to Equal Employment Opportunity (EEO) guidelines, the National Association of Colleges and Employers (NACE) Principles for Employment Professionals, the UT Austin Campus-wide policies, and the Policies & Guidelines laid out by CNS Career Services listed on this page.

CNS Career Services reserves the right to refuse services to employers or individuals due to any of the following:

  • Fraud
  • Harassment of students, alumni, or staff
  • Misrepresentation
  • Breach of confidentiality as required by FERPA
  • Any violation of local, state, or federal laws
  • Any violation of University of Texas rules and regulations